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Individual taxpayer Identification number, CAA

Certified Acceptance Agent at your service, Contact us to obtain assistance to apply for an Individual Taxpayer Identification Number 

Certified Acceptance Agent (CAA) is authorized by agreement with the IRS to review identity documents and assist taxpayers  with form W-7, application for Individual Taxpayer Identification Number (ITIN). The CAA assumes a greater responsibility that an acceptance agent in facilitating the application process.

What is an ITIN?

Individual Taxpayer Identification Number (ITIN)- is a tax processing number only available for certain nonresident and resident aliens, their spouses, and dependents who cannot get a Social Security Number (SSN) 

What can a CAA do for me if I need an ITIN for myself?

A CAA can help you with tax return preparation, document verification, W-7 preparation and submission of the application to the IRS. The CAA can follow the process through the IRS system and contact them directly should the need arise.  You won’t need to send in original documents, unless the IRS specifically requests them as part of their review process. The CAA receives notifications from the IRS about your application, as well as a copy of the ITIN when it is issued.

The CAA is a facilitator who helps an applicant and the IRS process applications for ITIN’s. The CAA follows the ITIN process from beginning to end and has to comply with IRS regulations.  The CAA has specific requirements when submitting applications for ITIN’s and for record keeping.  There are also responsibilities, per the agreement the CAA has with the IRS, to help the taxpayer from the time the application is prepared, through the IRS processing of the application, and until the ITIN is relinquished by the taxpayer, cancelled by the IRS, or the taxpayer becomes eligible for a Social Security number.

What can a CAA do for me if I need an ITIN for a spouse?

The CAA can certify your identity and foreign status documents and prepare accurate Forms W-7 that conform to IRS guidelines. No need to go to the IRS or mail your documents to the  IRS.

What can a CAA do for me if I need an ITIN for a dependent?

The CAA can certify your dependent’s passport and civil birth certificate and prepare Form W-7 so it conforms to IRS guidelines. Additional documents may be required to prove residency and to claim the child tax credit.

What records do I need for the ITIN application?

We are required to the identification, you can visit us at our location or mail your identification using priority mail, we use skype for individuals that are located far from our location.  The actual records vary depending upon the person needing the ITIN.  You will need at least one document to prove identity and another document for foreign status.  One of the documents must contain a recent photograph, unless the application is for a dependent under 14, or 18 if a student.

An unexpired passport is the only document that satisfies both requirements. You can apply for an ITIN without using the passport. There are alternative documents!

The IRS has a table of documents on page 3 of the Instructions for Form W7. Please be aware that neither the IRS nor the CAA can guarantee the issuance of an ITIN if you use the services of a CAA. 

How long does it take to get an ITIN?

The IRS is in control of the timing. The use of a CAA might speed up the process, but there is no guarantee. The CAA does have the ability to speak with the IRS ITIN Unit for status updates and to make sure the process is moving along.  Typical turnaround time to receive a response from the IRS for an ITIN is 3-4 weeks, unless it is during their busy season. Then it could take up to 11 weeks.


If you have an Individual Taxpayer Identification Number (ITIN), there are some recent changes you need to know.

Under legislation passed by Congress in 2015, the IRS requires certain taxpayers to renew their ITINs before they submit their tax return and to claim certain tax credits, primarily the Child Tax Credit. Affected ITINs will expire on December 31, 2017, and unless renewed, taxpayers using expired ITINs on their tax returns will face a delay in receiving eligible tax refunds

If an ITIN does not need to be renewed at this time, please note that it might be subject for renewal in the future. The IRS will release the schedule of remaining ITINs that need to be renewed at a later time.

In 2010, about 3 million people paid over $870 million in income taxes using an ITIN, and according to the IRS, ITIN filers pay $9 billion in payroll taxes annually.

En Espanol

¿Qué es un ITIN?

Un Número de Identificación Personal del Contribuyente (ITIN), es un número tributario procesador otorgado por el Servicio de Impuestos Internos (IRS). Es un número de nueve dígitos que siempre empieza con el número 9 El IRS otorga los ITIN a individuos quienes requieren un número de identificación para fines tributarios en los Estados Unidos pero no tienen ni son elegibles para obtener un Número de Seguro Social (SSN) de la Administración del Seguro Social (SSA).

Los ITIN se emiten sin importar el estado migratorio porque tanto residentes como extranjeros pudieran tener obligaciones tributarias de presentar declaraciones y pagos de impuestos de acuerdo al Código Tributario del IRS.

Para recibir un ITIN, individuos tienen que tener el requisito y presentar una declaración federal de impuestos válida, a menos que reúnan alguna excepción.

¿Para qué se usa el ITIN?

Los ITIN son para reportes tributarios solamente, y no pretenden servir ningún otro propósito. El IRS otorga los ITIN con el fin de ayudar a individuos cumplir con las leyes tributarias de los Estados Unidos, y para proveer una manera eficaz de procesar y contabilizar declaraciones y pagos de los que no son elegibles para Números de Seguro Social.

Un ITIN no concede el derecho a trabajar en los Estados Unidos ni concede al poseedor beneficios del Seguro Social ni el Crédito Por Ingreso del Trabajo (EITC).
¿Pueden los CAA o AA, presentar aún al IRS los Formularios W-7 para los contribuyentes?

Sí, un CAA o AA pueden aún presentar al IRS la solicitud W-7 de ITIN a nombre de sus clientes, y a los CAA se les permite utilizar el Formulario W-7 (COA) para certificar que han revisado y verificado los documentos originales, o copias de los mismos certificadas por la agencia emisora, durante una entrevista en persona o una entrevista llevada electrónicamente por video. Los CAA deben tener los documentos originales de identificación en su poder durante la entrevista para poder verificar sus medidas de seguridad, y autenticar los documentos. A los CAA se les requiere presentar copias de los documentos que recibieron, junto con el Formulario W-7 (COA). En el caso de dependientes, se les permite a los CAA autenticar un pasaporte y el acta de nacimiento. Si se trata de cualquier otro documento, tiene que adjuntar la versión original o a una copia certificada por la agencia emisora.  

Haga una cita con Herman P Ortiz CPA para renovar o solicitar su ITIN. Somos agentes de aceptación certificados, revisamos y devolvemos sus documentos de identificación el mismo día.

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